Third-party sponsored billing is a billing method by which an entity such as company, corporation, or government agency can establish direct invoicing and payment on behalf of the student.
Rice University students who are being sponsored by his or her employer or government can participate in our third-party billing service. Personal sponsors or sponsors that pay based on the student’s grades are not eligible.
How it works:
To initiate the process, the student must provide a letter (also called financial guarantee or authorization) issued from their sponsor to the Bursar's Office containing the following information:
- Student name and Student ID number
- The beginning and ending date of the sponsorship
- Types of fees covered (tuition, fees, health insurance, housing, dining, etc)
- Restrictions in funding related to financial aid that may be received by a student.
- The sponsor's billing address
- Letter must also state that Rice University will be paid directly. Payments should never be sent to the student directly.
Once the sponsor's letter is received, an anticipated payment credit memo for the amount authorized by the sponsor will be applied to the student's account.
Click HERE to download the Third Party/Sponsored Payment instructions.
Important Notes:
Per the Student Financial Responsibility Agreement, the student is fully responsible to pay for all tuition, room and board, fees and other charges incurred by the student or assessed as a result of registration and/or receipt of services or fines. Payment(s) not received from a third party sponsor or pre-paid plan by the deadline will result in the removal of the student's third party/sponsor anticipated payment credit memos from the student account. Any charges left unpaid on the student's account may be subject to standard billing and late fees, registration holds, transcript holds, degree holds, and collection agency actions.
Important Dates:
- Fall 2024 - Undergraduates / Graduates
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Fall 2024 - Undergraduates / Graduates Date Sponsor letters due to Bursar's Office 8/31/2024 Anticipated payment memos added to student accounts 9/1/2024 Sponsors invoice date 9/11/2024 Anticipated payment memos removed from student accounts 9/30/2024 Registration Holds added to student accounts for non-payment 10/11/2024 - Spring 2025 - Undergraduates / Graduates
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Spring 2025 - Undergraduates / Graduates Date Sponsor letters due to Bursar's Office 1/31/2025 Anticipated payment memos added to student accounts 2/1/2025 Sponsors invoice date 2/5/2025 Anticipated payment memos removed from student accounts 2/28/2025 Registration Holds added to student accounts for non-payment 3/11/2025 - Summer Quadmester 2024
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SUMMER QUADMESTER 2024 Date Sponsor letters due to Bursar's Office 6/30/2024 Anticipated payment memos added to student accounts 7/1/2024 Sponsors invoice date 7/11/2024 Anticipated payment memos removed from student accounts 7/31/2024 Registration Holds added to student accounts for non-payment 8/11/2024 - Fall Quadmester 2024
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FALL QUADMESTER 2024 Date Sponsor letters due to Bursar's Office 9/30/2024 Anticipated payment memos added to student accounts 10/1/2024 Sponsors invoice date 10/11/2024 Anticipated payment memos removed from student accounts 10/31/2024 Registration Holds added to student accounts for non-payment 11/11/2024 - Winter Quadmester 2025
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WINTER QUADMESTER 2025 Date Sponsor letters due to Bursar's Office 12/22/2024 Anticipated payment memos added to student accounts 1/2/2025 Sponsors invoice date 1/11/2025 Anticipated payment memos removed from student accounts 1/31/2025 Registration Holds added to student accounts for non-payment 2/11/2025 - Spring Quadmester 2025
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SPRING QUADMESTER 2025 Date Sponsor letters due to Bursar's Office 3/31/2025 Anticipated payment memos added to student accounts 4/1/2025 Sponsors invoice date 4/11/2025 Anticipated payment memos removed from student accounts 4/30/2025 Registration Holds added to student accounts for non-payment 5/11/2025