Petty Cash Fund Reconciliation

The Bursar’s Office is required to reconcile Petty Cash Funds periodically, and confirm that cash issued to departments is physically on hand or can be accounted for through unreimbursed expenses.

To reconcile an existing Petty Cash Fund, a Petty Cash Fund Request and a Petty Cash Reconciliation form must be completed by the Fund Custodian and verified by the Authorized Approver. Completed forms should be sent to the Bursar's Office for review.

In certain cases, a Petty Cash Voucher will also need to be submitted to the Bursar's Office for any cash payments distributed to participants that have not yet been recorded.

Petty Cash Funds that are not reconciled by the deadline may be closed, and the appropriate department will be charged for the cash.